Please click on the constitution link above to see the last two sections of the bylaws
RENFORTH BOAT CLUB BY-LAWS February 2012
Purpose; Due to the frequent turnover of the club’s executive and membership a set of by-laws (written Policies & Procedures) is a useful guide to clearly communicate to the membership how the executive is to deal with the operation of the club.
There is a presumption that every member of Renforth Boat Club is acquainted with it’s By-laws.
If there is a conflict between the Constitution and the Bylaws then the Constitution rules.
The By-laws will be kept up to date on the club web-site.
II. Club Authority
III. Financial Policy
V. Launch /Haul-out / Storage
VI. Mooring Policy
VII. Dock Usage
VIII Renforth Public Wharf
IX. Vacancy of Office
X. Special Committees
XI . Parliamentary Authority
ARTICLE I – Amendments
1:01 The by-laws may be amended at any general or special meeting of the club upon a vote of a simple majority, (50% +1,) of the members present thereat, and upon a notice of motion in writing or by e-mail of such proposed amendment having been given to all voting members and posted on the club bulletin board at least 10 days before the meeting.
ARTICLE I – Club Authority
2:01 The membership, through their vote at the Annual General Meeting , have the highest authority in the club.
2:02 At the Annual General Meeting the voting members will ;
a) elect the new executive,
b) vote on the Treasurer’s operating budget , which will include a recommendation for the dues structure for the coming year and,
c) vote on the Finance Committee’s projected 5 year plan.
2:03 The elected and appointed executive are then entrusted with the authority to implement the operation of the club as closely as possible within the parameters set out at the Annual General Meeting.
2:04 Should the executive need to make a significant variation from it’s directive it must return to the membership through a notice of motion conducted in the same manner as in Article 1:01 above, before a Special or General Meeting.
ARTICLE- III – Financial Policy
3:01 The Past Commodore, Commodore and Treasurer shall have signing authority.
3:02 One signature is required for all financial transactions.
3:03 No pre-signed blank cheques will be prepared.
3:04 No cheques are to be issued payable to cash or to bearer.
3:05 All cheques issued or electronic transfers made must have a proper paper trail.
3:06 All payments received in cash must have a sequential numbered receipt issued.
3:07 There will be only one bank account and one investment account for the club.
3:08 The total of the bank account and investment account will be maintained at a minimum balance of $5000 to be used at the determination of the Executive Committee.
3:09 All receipts presented to the Treasurer for payment must be approved by the Standing Committee Director who has the responsibility for the club area in which the expenditure has occurred, or by the Commodore in the Directors absence.
3:10 An internal audit of the Treasurer’s books will be performed annually by at least two members of an RBC Audit Committee..
3:11 Members for the Audit Committee will be nominated by the treasurer and elected for the coming year at the Annual General Meeting.
ARTICLE IV – Membership
4:01 The total club membership is to be set by the Executive Committee. 4:02 The Executive has the authority to assess additional fees on members who do not fulfil their work duties at the club in compliance with article 9:01 of the Constitution.
4:03 Associate memberships are made by invitation of the Executive only. They are to be made only to members who have been of a long service to the club.
4:04 Associate members must be non-boat owners.
4:05 Club members whose dues are not paid in full by August 1 will automatically have all of their club rights suspended.
4:06 The use of all of the club’s facilities is a right of every member through their annual dues (as outlined in Article 4:05a of the Constitution) with the exception of the use of those facilities which require an additional fee; such as personal use of the club house and boat storage.
4:07 The “rights” referred to in item 4:06 are defined as that which club members might expect to be the normal usage of their facilities; that is, what is not “out of the ordinary“.
4:08 Each club member may make private use of the clubhouse up to two times per calendar year for a fee.
4:09 Private use of the clubhouse is not permitted on Friday, Saturday or Sunday from June 1 through Sept 30.
ARTICLE V – Launch / Haul-out / Storage
5:01 A club member whose dues or launch/haul-out/storage fees are outstanding will not have their boat launched or hauled.
5:02 The launch and haul-out fee covers the towing of boats of up to 10,000 lbs and the craning in and out of the water. The installation or removal of masts is at the owners expense.
5:03 Each boat owner must show proof of insurance annually to the Yard Committee Chairman.
5:04 Storage of members boats may be available on site depending on space. Designation to an available space will be based on seniority.
5:05 The Executive will set the storage fees.
ARTICLE VI – Mooring Policy
Acquiring A Mooring
6:01 Requests for a mooring placement or relocation must be made through the Harbourmaster.
6:02 The Harbourmaster will make assignments based on club seniority from a membership list maintained by the Membership Secretary.
6:03 The Harbourmaster has the right to make exceptions due to extenuating circumstances such as ; age, health, skill level, size of vessel, use of vessel, etc.
6:04 The Harbourmaster will report all mooring changes at the next club meeting.
6:05 Club moorings, if available, may be purchased for at a price determined by the Executive.
6:06 A club mooring sold to a member will be raised for their inspection, the mooring will then be reset and their headline and float installed. The length of the headline must follow the Harbourmaster’s recommendations.
6:07 The completed mooring then becomes the responsibility of the club member.
6:08 A mooring will not be moved without making every effort to contact the owner before hand.
6:09 Mooring construction must all follow the standard as outlined on the RBC website.
6:10 The club does not rent moorings.
Vacating A Mooring
6:11 When a mooring is no longer required by a member then it shall be removed by the owner or it shall be sold to the club at a price determined by the Executive, on a recommendation made by the Harbourmaster.
6:12 A mooring is deemed no longer required when a person loses or gives up their membership or no longer owns a boat and does not have immediate plans to purchase another one.
6:13 If a period of one year has elapsed and the owner of the mooring has not purchased a new boat, then the mooring will be removed to an alternate location leaving this vacated location available for another club member.
6:14 The owner of a mooring shall not give, loan or rent his mooring to another boat owner without consulting the Harbourmaster.
6:15 If the owner of a mooring has no use for the mooring but wishes to retain ownership he may make the mooring available to the club for use at the determination of the Harbourmaster.
6:16 All members shall have their mooring inspected at least every two years.
6:17 Dive inspections can be arranged through the Harbourmaster.
ARTICLE VII – Dingy Dock Usage Policy
7:01 The maximum length of a tender kept on the dingy dock will be 12 ft/3.65 metres . The only exception is one 14 ft dingy owned by a club member as of Jan 2012.
7:02 The maximum horsepower of a dingy kept on the dingy dock will be 15 HP.
7:03 Tenders of a wooden or inflatable construction will be assigned on the south side of the dingy dock and those of a plastic, fibreglass or aluminum construction will be assigned to the north side.
7:04 Positions on the dingy dock will be numbered and assignments will be made annually by a draw.
7:05 Each dingy will be tied by the bow only.
7:06 All members who lock their dingy must leave a key in the clubhouse.
ARTICLE VIII – Renforth Public Wharf
8:01 In an effort to maintain good public relations with the town of Rothesay the members of RBC are reminded of the following.
8:02 The town wharf is to be used for loading, unloading and 8:03 RBC members should move their boat to a mooring as soon as possible.