Minutes of the Executive Meeting February 16, 2016
Renforth Boat Club
Attendance: Bruce H, Daryl C., Jamie P., Rheal G., Brian T., George W., Ralph H., Boyd T., Ed S., Eric P., Stan P.
Regrets: Greg Condon, Rick Wright
Eric called the meeting to order at 7:32am
Minutes of the December Executive meeting were read by Daryl Caines. Moved by George W. the minutes be approved as read., seconded by Rheal G., Carried.
Old Business: Dave Mercer has returned his key but we are still waiting on Dick Daigle. Daryl C. has offered to contact Dick.
Treasurer Report: Boyd reported that bills are done but he is balancing Lloyd’s numbers with his accounting. Bank balance is $5,393 in general account & $9,125 in investments. He has also changed the mailing address to P.O. Box 4645, Rothesay, NB E2E 5X4. Boyd has suggested that early payment discount not be offered unless the member is Paid In Full, not simply by paying their yearly membership early. It was moved by Jamie P. that member’s account must not be older than 30 days, in order to receive the early payment discount, 2nd by George W., carried. Boyd will incorporate this into the bills. Boyd has also created an attendance form that can be used for all functions, meetings, etc.. Copies will be in the bottom drawer of the filing cabinet.
Correspondence: Eric received correspondence from Derek Ingleton advising he will not be renewing his membership now that he does not own a boat. A motion by Rheal G. to offer Derek & Sharon an associate membership, seconded by George W., carried. Bruce H. to communicate to Derek.
House Committee: Ed is preparing an up-to-date duty list. He talked to Paul and received all of his information. See “New Business” for further discussion.
Harbour Committee: Scott not present but Jamie P. reported that he met with Scott and they want to get to work on the workboat right away. No firm plans(possibly Scott’s garage) but open to offers from other members. Brian T. offered to put the boat in his garage. Gallows is basically complete, next will be welding repairs by Eric.
Yard-Powerboats: see Grounds/Environment
Yard-Sailboats: see Grounds/Environment
Grounds/Environment: Eric recommended someone check on yard tomorrow morning due to heavy rain expected tonight.
Membership: Boyd advises the new brochure will be finished this week. Rheal will look into advertising with the Town on their electronic signs and/or the Valley Viewer. On a side-note, Eric reported that RYC has waived the Initiation Fee this year.
Social: Stan P. reported that a St. Patrick’s Day corn beef & cabbage will be held March 19; May 14 will be the Pot-luck & Auction. Eric advised he will most likely be doing another “June Bug Run”.
Constitution: No Report
Long Range Plan: No report
Nominating committee: n/a
Refreshments: No Report
All members need to be assigned to a committee. The Executive reviewed the membership list and assigned each member to a committee. Eric will be emailing the results to all members advising them of the proposed committees and giving them an opportunity to respond.appeal and prove their participation.
The membership was also reviewed for participation and volunteer hours. (3) individuals will be assessed an additional charge of $100. Members are able to appeal and prove their contribution of at least 10 hrs of volunteer time..
It was suggested by Stan P. that we send a Get Well card to Bill Allen as he is quite sick. Bruce H. take care of this.
Motion to adjourn at 8:45am made by Rheal G., seconded by George W.